Complaints Handling Policy

Our Complaints policy
We are committed to providing a high-quality service to all our clients.  When something goes wrong we need you to tell us about it.  This will help us improve our standards.

If you have a complaint, please put it in writing, including as much detail as possible.  We will then respond in line with the timeframes set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).

What will happen next?

  1. We will send you a letter acknowledging receipt of your complaint within three working days of receiving it, enclosing a copy of this procedure.
  2. We will then investigate your complaint.  This will normally be dealt with by a Director of KTS Estate Management who will review your file and speak to the member of staff who dealt with you.  A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgement letter.
  3. If at this stage, you are still not satisfied, you should contact us again and we will arrange for a separate review to take place by another Director of KTS Estate Management.
  4. We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
  5. If you are still not satisfied after the last stage of the in-house complaint procedure (or more than eight weeks has elapsed since the complaint was first made) you can request an independent review from The Property Ombudsman without charge.

The Property Ombudsman, Milford House, 43-55 Milford Street, Salisbury, Wiltshire, SP1 2BP

01722 333 306

[email protected]

www.tpos.co.uk

Please note the following:

You will need to submit your complaint to the Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case.

The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review.

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